Employee and Student Vehicle Use

Institute Vehicles

In continuing to look at ways to focus organizational attention on mission and vision, and to remain disciplined in the use of financial resources, a number of Institute sedans were sold at the beginning of summer, along with two mini-busses. There are now four mini-vans in the MBI Chicago fleet, with education being given priority in scheduling. When a vehicle is needed for MBI business, you may still contact Lauren Schmidt to see if a MBI fleet vehicle is available.

Another option is to use your own vehicle, with Moody reimbursing the mileage; the 2021 IRS reimbursement rate is $0.56 (56 cents) per mile.  In some cases, it may be less expensive to rent a car from Enterprise through Procurement Services, so both options should be evaluated together. All Enterprise rentals should be requested by the driver or department in need of the vehicle. 

Employees can rent through Enterprise at a discounted rate through the Procurement Department.

Vehicle Rentals (Enterprise)

In some cases, it may be less expensive to rent a car from Enterprise through Procurement Services, so both options should be evaluated together. All Enterprise rentals should be requested by the driver or department in need of the vehicle. 

Employees can rent through Enterprise at a discounted rate through the Procurement Department.

 

Employees

It is preferred that employees use an Institute vehicle rather than a personal vehicle if traveling for Institute business, when one is available. The vehicle use charge is $25/day and is normally charged to the department; departments are responsible for any gas used during vehicle use. Institute vehicles cannot be used for personal use.

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Students

Student groups with an employee supervisor can request Institute vehicles to use for Institute-related events. Vehicles for students are scheduled on a first come, first served basis with priority given to Athletics and employee use. The cost is $25 for a 24-hour period and the vehicle should be returned with a full tank of gas.