Internal Event Requests

Requester Details

Requester Name*

Department*

Phone*

Cost Center*

Approver Name*

Event Summary – Part 1

Is this a group student event? Yes No

How does your activity fit within the mission of Student Activities? (Mission: To Design Spaces that create and facilitate belonging)?

Which of the four categories does it best align with?

Event Name*

What is your event planning outline? (Either fill out the following boxes or attach a pdf.)

Event Description and/or Schedule of your Event

To-Do List:

Month Prior:

Week of Event:

Day of Event:

Post-Event:

Upload Event Outline

Preferred Date and Time (please list three)

Date #1 *

Date #2 *

Date #3 *

Start Time

End Time

This is a reoccurring event

Please refer to the corporate calendar. You cannot have an event on a date that is labeled “BLACK OUT DATE—EVENT CAPACITY”.

Please list all dates for this reoccurring event:

*Because the Dean of Student Activities and the Event Coordinator must discuss each student event request, please expect to wait 2-5 business days before receiving an approval or declining email.

Event Summary – Part 2

Preferred Location (please list three)

Location #1*

Location #2*

Location #3*

Number of MBI Guests*

Number of non-MBI guests*

Non-MBI Guest Needs Parking Passes Event Badges

Number of parking passes needed

Number of event badges needed

*Please pick up your event badges from EMM and your parking passes from the public safety office the day before your event. You are responsible for passing out your event badges and parking passes to your guests as they arrive. Your guests will not be able to pass any public safety desk without a badge.

Service Requests

Audio/Visual Requests*

Will your event require a worship band set up? Yes No

For a worship set up, ITS will need as much information as possible to be adequately prepared for your event. Just adding one instrument can add an hour of set up time to ITS's schedule and may impact the start time of your event. Please fill out the information below to the best of your ability. This worship information must be submitted at least four days before your event. If this isn't given within four days, your event may be charged a late fee. Please enter “TBD” if you aren’t sure what your needs are yet.

Will your event be livestreamed or recorded?

How many people are in your band?

How many and what instruments are in your band?

What inputs are needed for the instruments?

How many microphones will you need?

Will you need a sound check? If yes, what time?

Will you have a PowerPoint with lyrics? If yes, send the PPT to event coordinator.

Attach PowerPoint

Will you need special lighting for your event?

Filming on Campus* Yes No

Food Service Requests*

Set up requests: If you ordered catering, you will need to order 2 8ft tables to put the food on.*

Additional Information and Acknowledgments

Additional needs Directional Signage Ushers Ropes Registration

Directional signage needs details

Add a layout if possible:

Acknowledgments

I understand that the submission of this form does not guarantee approval of the request.

I have reviewed all blackout dates and confirm that my event does not conflict.

View MBI Blackout Dates

For further questions about blackout dates, contact the Event Coordinator at eventcoordinator@moody.edu.

Please allow 3-5 business days to receive a response from the Event Coordinator.

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What is an internal event?

EVENT GUIDELINES

Internal Event Request Form