What is an external event?

An external event is defined as a gathering on campus that is paid for fully or in part by another organization. These events are designed to provide an engaging experience for outside organizations.

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EVENT GUIDELINES

Event Proposals must be submitted to the External Event Coordinator no less than two months prior to the proposed event date. Large scale events involving multiple service providers and/or 100 or more guests are required to be submitted a minimum of six months prior to the proposed event date.

Please review MBI blackout dates prior to submission of your event request form.

View Corporate Calendar and Blackout Dates Here

Submission of an event proposal form does not guarantee approval of request. Submission of a request to Catering, Facilities, ITS, or Public Safety alone does not mean that your event has been approved. Event proposals are reviewed within 3-5 business days. The Event Coordinator will then communicate with the event contact regarding the status of the request.

Any questions regarding external events should be directed to the External Event Coordinator at externalevents@moody.edu.

External Event Request Form

Who is the hosting Organization?

Who is the event contact?

What is the event contact phone number?

What is the event contact email address?

Is the hosting organization a faith-based, Christian group?

Yes No

If the answer is yes to the question above, please email a copy of the organization’s Statement of Faith to bhagat@moody.edu or upload at this Dropbox link - https://www.dropbox.com/scl/fo/topm0l74dor103pcdujig/h?rlkey=h46zqnhuyjixhqm97fqwlv615&dl=0

Is the hosting organization a not-for-profit group?

Yes No

If the answer is yes to the question above, please email a copy of the organization’s Articles of Incorporation or IRS tax letter to bhagat@moody.edu or upload at this Dropbox link - https://www.dropbox.com/scl/fo/topm0l74dor103pcdujig/h?rlkey=h46zqnhuyjixhqm97fqwlv615&dl=0

Event Summary

What is your event name?

Please give a detailed description of the event:

Preferred Date (please list two)

Please list start and end of date option #1

Start : End

Please list start and end of date option #2

Start : End

What is the time of the event?

How long do you anticipate for set-up and teardown?

How many staff and guests will be attending this event?

What is your event type?

Banquet Meeting Performance Conference Large Gathering Other

Audiovisual Requests:

Would you like to film on Moody's campus?

Yes No

Catering Needs

Coffee break Continental breakfast Lunch Dinner Reception Other (please type in the additional details section)

What menu requirements or special needs do you have for Catering?

Does the event require on-campus housing? If yes, how many people?

Overnight Accommodations (ONLY from mid May - end of July). Upon request and availability, Moody provides on-campus housing in dorm room facilities. Additional charges apply.

Will this event require on-campus parking? If yes, how many cars?

Upon parking requests and availability, Moody provides on-campus parking. Additional charges apply.

Who will be funding this event?

Would you like a tour of our venue?

Yes No

Do you have any additional needs or notes that will be helpful for us to know?

Submit

Questions? Contact nancy.bhagat@moody.edu.